4 Tips For Better Virtual Events

By now you may be resigned to having your meetings and events over video, but that does not make them, or the personal exchanges any less meaningful or important. How will you further boost attendance and maintain interest? If you have sponsors, it is important they stay engaged and receive value in the form of visits to their offering. Promotional Products for virtual events can help. Here are a few ways to have an engaging event.

1. Promote Attendance for Your Event

Sound familiar? The need to advertise and get people to your virtual events is no different from in-person events. While you may consider a discount to sign-up early, combine that with a promotional giveaway for even greater sign-up impact. Additionally, a promo item will last longer than an expensive one time media purchase. Items to encourage early sign-up should have an advertising message related to the event itself. Consider one of these options below that also hold up in the mail.

Promotional Ideas To Boost Participation

Seed paper allows you to promote your brand while delivering a message of “come grow with us”. Send a logoed apparel piece for participants to wear during the call for a fun, unified experience. Ensure your participants are tuned in by providing custom ear buds to enhance virtual experience.

2. For Longer Events…. Feed them Well!

Plan a lunch break just like you would in an in-person meeting. Using the power of technology, you can send food vouchers in advance for any of several food delivery vendors. As part of your virtual event kit, include a piece of logoed drinkware with the event theme.

Promo Items For Your Breaks

For a lunch or coffee break, your participants will love receiving a logoed tumbler or if a virtual happy hour is planned, provide a branded wine glass to cheers with. If you are providing a served lunch, send utensils with your logo they can use to eat with. Best part, this is great branding they will have at their home to use again and again!

Need Help Assembling a Virtual Event Kit? Learn More.

3. Acknowledge Your Sponsors & Encourage Virtual Attendee Visits

To help defray cost of your event and boost recognition of your company members, offer sponsorships. Organizations can sponsor a session where you will display a fabric banner in the background….both online (digitally) and as a backdrop. For your product sponsorships, MARCO can assemble a custom e-catalog of items you can email to your list. No charge and so easy! See Example.

Perfect Promo Items For Sponsors

Stay connected and charged with logoed charging cables. Provide a notepad for participants to take notes during sessions. Stress relievers are not only great for relieving stress, but they also provide a fidget tool to keep attendees focused.

4. Thank Everyone & Keep the Momentum Going

Immediately following the event is a great opportunity to survey and get feedback. Additionally, you can start advertising for your next virtual, or (hopefully soon) in-person event. Use a custom pen mailer to ‘Save the Date’ and to fill out a post-event survey. Even though your survey may be online, the pen will act as a nice thank gift and future event reminder. Other thank you gifts include:

Say Thank You With These Products

Reusable tote bags that would have been given at the show provides a memorable takeaway. Provide a memorable thank you and show of appreciation for attending your virtual event with a tasty treat or a cooling towel.

Need help sending out your virtual event kit? One of the event consultants at MARCO can help make it easy and painless. Simply complete this short, no obligation quote request form.

Click or call today and make your next virtual event successful and unforgettable.